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About

AestheticsPro is an all-in-one, cloud-based medical spa software platform built for medspas, wellness clinics, and aesthetic practices. With AI-powered tools, scheduling, EMR, CRM, marketing, payments, client engagement, reporting, and more in one easy-to-use system, AestheticsPro helps practices simplify workflows, reduce administrative work, and grow with confidence. Built-in AI makes everyday work easier. Ask Kai provides instant in-software assistance, Kai Content Assistant helps create notes and communications, and Kai Form Builder simplifies creating and updating electronic forms. AI-powered marketing tools help craft emails, eBlasts, and other client communications, while AI receptionist tools help engage clients across phone, text, and website chat. Manage the client journey from booking and intake through treatment, checkout, follow-up, and retention. Customizable forms, SOAP notes, consent documents, client records, and before-and-after photos are securely managed within the EMR to support HIPAA compliance. An intuitive drag-and-drop calendar helps manage appointments, providers, services, rooms, and availability, while automated reminders help reduce missed appointments. Built-in CRM and marketing tools help manage leads, segment clients, send targeted emails and texts, personalize communications, and create campaigns. Memberships, gift cards, packages, rewards, and other retention tools help drive repeat visits and recurring revenue. Integrated payments and POS connect checkout with client profiles, services, memberships, gift cards, and retail products. Manage inventory, taxes, commissions, refunds, receipts, and recurring payments in one system. A secure client portal lets clients complete forms, manage appointments, access information, and communicate with your team. Team management tools support permissions, credentials, time clocks, and role-based access, while reporting provides real-time visibility into revenue, staff performance, marketing, services, and client activity. Integrated telemedicine supports virtual consultations, screenings, and follow-ups. Whether you're a solo provider, growing medspa, or multi-location organization, AestheticsPro scales with your practice. With nearly 20 years of serving the aesthetics industry and thousands of providers onboard, AestheticsPro brings essential practice management and AI-powered tools together in one streamlined, easy-to-use platform.

About

Vagaro is a web-based salon scheduling and business software solution. Easy to use and accessible from any device, Vagaro makes it easy for salon, spa, and fitness center owners to promote their business, manage staff, schedule appointments, and connect with customers. The platform also features email marketing, customer retention reports, QuickBooks online integration, and text reminders.

Why AestheticsPro is Better than Vagaro

AestheticsPro is built specifically for medspas, wellness clinics, and aesthetic practices, bringing clinical, operational, and business workflows together in one easy-to-use platform. AestheticsPro is purpose-built around the needs of medical aesthetics. Manage scheduling, HIPAA-compliant EMR and e-records, CRM, marketing, payments, memberships, client engagement, reporting, telemedicine, and more in one connected system. AI-powered tools support documentation, form creation, marketing, in-software assistance, and client conversations across phone, text, and website chat. For practices looking to simplify operations, reduce administrative work, improve client engagement, and grow, AestheticsPro delivers an all-in-one platform built specifically for modern, high-end medspas.

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Platforms Supported

Windows Not Supported
Mac Not Supported
Linux Not Supported
Cloud Supported
On-Premises Not Supported
iPhone Supported
iPad Supported
Android Supported
Chromebook Supported

Platforms Supported

Windows Not Supported
Mac Not Supported
Linux Not Supported
Cloud Supported
On-Premises Not Supported
iPhone Supported
iPad Supported
Android Supported
Chromebook Not Supported

Audience

Medical Spas, Medical Aesthetic Practices, Skin Care, LHR Centers, Weight Loss Clinics, Wellness Centers, Tattoo Removal.

Audience

Salon, spa, and fitness center owners, chair or booth renters

Support

Phone Support Supported
24/7 Live Support Supported
Online Supported

Support

Phone Support Supported
24/7 Live Support Supported
Online Supported

API

Offers API Supported

API

Offers API Not Supported

Screenshots and Videos

Screenshots and Videos

Pricing

$160 per month
Pricing is dependent on edition choice and features.
Free Version Not Supported
Free Trial Not Supported

Pricing

$30.00/month
Free Version Not Supported
Free Trial Supported

Reviews/Ratings

Overall 4.9 / 5
ease 4.5 / 5
features 4.4 / 5
design 4.4 / 5
support 4.8 / 5

Reviews/Ratings

Overall 2.0 / 5
ease 2.5 / 5
features 3.0 / 5
design 3.5 / 5
support 2.0 / 5

Pros from Real Users

Pros

  • I can’t yet speak to the quality of the software however I can say that the customer service thus far has been amazing.
  • The platform is intuitive and has numerous options for tracking, scheduling, and reporting. I also appreciate that the representatives, such as like Denise W. , are responsive and extremely helpful.
  • Pricing for texting and email is amazing compared to other companies. Support is always willing to help and maintain a great relationship
  • Our rep was extremely helpful. She was able to answer all of my questions, she even showed me more items I didn’t even realize I had questions about.
  • Our rep was very informative and patient during our support call. I had multiple different questions and he answered all of them.
  • User friendly HIPAA compliant A very Strong customer service support, our rep is very pleasant and knowledgeable It is Versatile
  • The program is very intuitive. There is so much support to help. The program is cost effective and has all the features I need for my business and more! The training is in phases which helped me not to feel overwhelmed. It's a wonderful investment.
  • The ease of sharing screens, so my rep could see exactly what I was doing, was the most helpful. He also spent some time with me to help me set up my google calendar and made sure it worked.
  • The charting records are very thorough. You can make it as simple or detailed as you wish. I also love that there are so many options for your business. You can invoice and create memberships. I use it daily for scheduling and my charting in my small business. My clients love the text reminders they receive for appointments.
  • We like the ability to customize services and e-records. The system is easy to learn and navigate.

Pros & Cons from Real Users

Pros

  • I use Vagaro to track hours and classes for my job. Its ok, but less intuitive to use than other programs I've used, and some of the features are not done well. Plus the app lacks features so some important tasks can only be done on desktop.
  • + visually appealing application + promised to handle booking, payment processing and member management, but is unreliable in all of it.

Cons

  • The app lacks features, occasionally glitches, and it's a bit clumsy to use. Some tappable items are way too close together so you accidentally open one thing when you're wanting something else.
  • - unreliable features. You often don't know if payments actually went through and there is no way of verifying yourself. - Customer support told me numerous times that my issue was solved, when it actually was not solved.

Training

Documentation Supported
Webinars Supported
Live Online Supported
In Person Not Supported

Training

Documentation Supported
Webinars Supported
Live Online Supported
In Person Not Supported

Company Information

AestheticsPro
Founded: 2007
United States
www.aestheticspro.com/

Company Information

Vagaro
Founded: 2009
United States
www.vagaro.com/pro/salon-software

Alternatives

Alternatives

Acuity Scheduling

Acuity Scheduling

Squarespace

Categories

e-Prescribing Supported

AestheticsPro is an all-in-one medical spa software platform with built-in and integrated e-prescribing options for medspas, wellness clinics, and aesthetic practices. Eligible providers can manage prescriptions within their practice workflow while keeping client records, treatment documentation, and other essential information connected. Beyond e-prescribing, AestheticsPro combines HIPAA-compliant EMR and e-records, scheduling, CRM, payments, marketing, telemedicine, client engagement, reporting, and more in one easy-to-use system. AI-powered tools help streamline documentation, forms, marketing, everyday support, and client communication. From intake and treatment through follow-up, AestheticsPro helps practices simplify workflows, reduce administrative work, and manage client care and business operations in one connected platform.

AestheticsPro is a cloud-based, HIPAA-compliant EMR and practice management platform built specifically for medspas, wellness clinics, and aesthetic practices. Securely manage treatment records, SOAP notes, consent forms, e-signatures, client photos, and customizable e-records in one connected system. AI-powered tools help streamline documentation, create and update forms, and reduce everyday administrative work. Beyond EMR, AestheticsPro brings scheduling, CRM, marketing, payments, telemedicine, e-prescribing, client engagement, reporting, and more together in one easy-to-use platform. From intake and treatment documentation to checkout and follow-up, AestheticsPro helps practices simplify workflows, stay organized, support compliance, and manage the clinical and business sides of their practice in one place.

Healthcare Supported

AestheticsPro is an all-in-one, cloud-based platform built for medical spas, wellness clinics, and aesthetic healthcare practices. Secure, HIPAA-compliant EMR and e-records help providers manage client documentation, treatment notes, consent forms, images, and clinical workflows in one connected system. Integrated scheduling, payments, CRM, telemedicine, e-prescribing, client communication, and reporting help streamline operations from intake through follow-up. AI-powered tools assist with documentation, form creation, in-software support, marketing, and client engagement across phone, text, and website chat. Designed to reduce administrative work and simplify everyday workflows, AestheticsPro gives healthcare teams an easy-to-use platform for managing client care and the business side of their practice.

Healthcare CRM Supported

AestheticsPro is an all-in-one healthcare CRM and practice management platform built for medspas, wellness clinics, and aesthetic practices. Manage leads, client relationships, communications, appointments, and marketing from one connected system. Segment clients, send targeted emails and texts, automate follow-ups, and create personalized campaigns using client and service data. AI-powered marketing and receptionist tools help practices engage clients across phone, text, and website chat while simplifying everyday workflows. Built-in memberships, gift cards, rewards, referrals, and retention tools help encourage repeat visits and recurring revenue. With CRM, scheduling, HIPAA-compliant EMR, payments, reporting, and more in one easy-to-use platform, AestheticsPro helps practices turn leads into clients, strengthen relationships, improve retention, and grow.

HIPAA Compliance Supported

AestheticsPro is an all-in-one, cloud-based medical spa software platform designed to support HIPAA-compliant workflows for medspas, wellness clinics, and aesthetic practices. Securely manage client records, treatment notes, consent forms, e-signatures, photos, and other sensitive information within a connected EMR and e-record system. Role-based permissions and secure access help practices protect client information while giving authorized team members access to the tools they need. AI-powered tools help streamline documentation, form creation, and everyday workflows within the platform. Beyond compliance-focused features, AestheticsPro brings scheduling, CRM, marketing, payments, telemedicine, e-prescribing, reporting, and client engagement together in one easy-to-use system—helping practices simplify operations while supporting the privacy and security of client information.

Medical Spa Supported

AestheticsPro is all-in-one medical spa software built specifically for medspas, wellness clinics, and aesthetic practices. Manage scheduling, HIPAA-compliant EMR and e-records, CRM, marketing, payments, memberships, client engagement, reporting, and more in one easy-to-use platform. AI-powered tools help streamline everyday work, from documentation and form creation to marketing, in-software assistance, and client conversations across phone, text, and website chat. Revenue and retention tools like memberships, gift cards, packages, rewards, and referrals help practices keep clients engaged and coming back. Whether you're a solo provider, growing practice, or multi-location medspa, AestheticsPro connects your essential tools and workflows to reduce administrative work, improve efficiency, create a seamless client experience, and help your business grow.

Spa Supported

AestheticsPro is an all-in-one, cloud-based spa management platform built for medspas, wellness clinics, and aesthetic practices. Manage scheduling, client records, CRM, marketing, payments, memberships, gift cards, packages, inventory, reporting, and more in one easy-to-use system. AI-powered tools help streamline everyday tasks, create content and forms, support marketing, and engage clients across phone, text, and website chat. Built-in revenue and retention tools help encourage repeat visits, strengthen client relationships, and create recurring revenue. For practices with clinical needs, AestheticsPro also offers HIPAA-compliant EMR and e-records, telemedicine, e-prescribing, and secure documentation. From booking to checkout and beyond, AestheticsPro connects your essential workflows to reduce administrative work, improve efficiency, and help your practice grow.

Categories

Fitness Supported
Massage Therapy Supported
Personal Trainer Supported
Salon Supported
Spa Supported
Yoga Studio Supported

Spa Features

Appointment Management Supported
Client Management Supported
Employee Management Supported