Many users find that using an external keyboard with keyboard shortcuts for Microsoft Project helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen, and are an essential alternative to using a mouse.
Note
- The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
- A plus sign (+) in a shortcut means that you need to press multiple keys at the same time.
- A comma sign (,) in a shortcut means that you need to press multiple keys in order.
Important
Some keyboard shortcuts are only available to Project Online subscribers. New features are released gradually to subscribers, so your application might not have these features yet.
Note
To quickly find a shortcut in this article, you can use the Search. Press Ctrl+F, and then type your search words.
In this topic
- Frequently used shortcuts
- Navigate views and windows
- Use the main window
- Use the Team Planner view
- Use the Timeline view
- Outline a project
- Select and edit in a dialog box
- Select and edit in a sheet view
- Use a Network Diagram
- Use OfficeArt objects
Frequently used shortcuts
| To do this | Press |
|---|---|
| Open a project file (display the Open dialog box). | Ctrl+F12 |
| Open a project file (display the Open tab in the File menu). | Ctrl+O |
| Save a project file. | Ctrl+S |
| Create a new project. | Ctrl+N |
| Activate the entry bar to edit text in a field. | F2 |
| Activate the menu bar. | F10 or Alt |
| Activate the project control menu. | Alt+Hyphen (-) or Alt+Spacebar |
Navigate views and windows
| To do this | Press |
|---|---|
| Activate the entry bar to edit text in a field. | F2 |
| Activate the menu bar. | F10 or Alt |
| Activate the project control menu. | Alt+Hyphen (-) or Alt+Spacebar |
| Activate the split bar. | Shift+F6 |
| Close the program window. | Alt+F4 |
| Display all filtered tasks or all filtered resources. | F3 |
| Display the Field Settings dialog box. | Alt+F3 |
| Open a new window. | Shift+F11 |
| Reduce a selection to a single field. | Shift+Backspace |
| Reset sort order to ID order and turn off grouping. | Shift+F3 |
| Select a drawing object. | F6 |
| Display task information. | Shift+F2 |
| Display resource information. | Shift+F2 |
| Display assignment information. | Shift+F2 |
| Turn on or off the Add To Selection mode. | Shift+F8 |
| Turn on or off Auto Calculate. | Ctrl+F9 |
| Turn on or off the Extend Selection mode. | F8 |
| In the Print window, move left, right, up, or down to view different pages in the print preview pane. | Alt+Arrow keys |
Use the main window
| To do this | Press |
|---|---|
| Switch between active dialog boxes and the main app. Only available to Project Online subscribers. | Alt+F6 |
| Open the context menu for the selected item (the right-click menu). Only available to Project Online subscribers. | Shift+F10 or the Windows Menu key |
| Activate the ribbon. Only available to Project Online subscribers. | F10 |
| Activate the view splitter. Only available to Project Online subscribers. | Alt+Shift+F6 |
| Display the autofilter dropdown menu for the selected column. Only available to Project Online subscribers. | Alt+Shift+F3 |
| Reapply the current filter. Only available to Project Online subscribers. | Ctrl+F3 |
| Open the on-object menu for the selected cell. Only available to Project Online subscribers. | Alt+Shift+F10 |
Use the Team Planner view
| To do this | Press |
|---|---|
| Expand or collapse a resource row or a grouping row. Only available to Project Online subscribers. | Alt+Shift+Plus sign (+) or Minus sign (-) |
| Scroll the timescale left. Only available to Project Online subscribers. | Alt+Left arrow key |
| Scroll the timescale right. Only available to Project Online subscribers. | Alt+Right arrow key |
| Reschedule a scheduled task. Only available to Project Online subscribers. | Ctrl+Arrow keys |
| Open the task information dialog box. Only available to Project Online subscribers. | Select the task and press Enter |
| Reassign a task. Only available to Project Online subscribers. | Ctrl+Up or Down arrow key |
Use the Timeline view
| To do this | Press |
|---|---|
| Cycle through the element types—task bar, milestone, callout, and timeline bar—when one of them is already selected. Only available to Project Online subscribers. | Tab key or Down arrow key |
| Cycle through the element types in the opposite order—timeline bar, callout, milestone, task bar—when one of them is already selected. Only available to Project Online subscribers. | Shift+Tab or Up arrow key |
| Go to the previous or next item of that type, for example, to the next milestone. Only available to Project Online subscribers. | Left or Right arrow key |
| Scroll the timescale left. Only available to Project Online subscribers. | Alt+Left arrow key |
| Scroll the timescale right. Only available to Project Online subscribers. | Alt+Right arrow key |
| Move the item up or down to the next channel or timeline bar. Only available to Project Online subscribers. | Ctrl+Up or Down arrow key |
| Open the task information dialog box. Only available to Project Online subscribers. | Shift+F2 |