Best Document Management Software for Windows
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Compare the Top Document Management Software for Windows as of October 2026
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What is Document Management Software for Windows?
Document management software is a type of software that helps organizations manage their documents. It allows users to store, index, retrieve and manipulate digital files, as well as organize them in ways that make sense for the organization. Document management software can help an organization keep track of versions and revisions, ensuring the most up-to-date documents are being used. Different document management systems offer different features, so it is important to research which one will best suit the needs of the organization. Compare and read user reviews of the best Document Management software for Windows currently available using the table below. This list is updated regularly.
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1
Apryse PDF SDK
Apryse
Document Infrastructure for Modern Applications: Apryse provides the document processing and management infrastructure that powers document-centric workflows inside other companies' software. Rather than a standalone document management system, Apryse offers a suite of embeddable SDKs that let ISVs, enterprises, and developers build viewing, editing, generation, conversion, and data-capture capabilities directly into their own applications, without the overhead of maintaining that technology in-house.Starting Price: 0.00 -
2
UnForm
Synergetic Data Systems, Inc.
UnForm is a powerful enterprise document management and process automation solution that seamlessly integrates with any application. Our platform-independent, fully browser-based solutions provide the ability to create, deliver, capture, index, route, and store documents from start to finish so that a transaction’s entire life cycle can be accessed with one easy search. Our data extraction and workflow capabilities enable the automation of data entry-intensive processes. UnForm.Cloud, a hosting service for UnForm Document Management, is a perfect fit for those who are running cloud-based ERP systems or looking for a solution with no hardware to purchase, manage, or maintain. Implementing UnForm has never been easier. Backed by a proven hosting vendor, Oracle, you have the peace of mind knowing your data is safe and secure with well-managed data centers and cross-region backups, ensuring reliable and continues access to your data when you need it.Starting Price: $500/month -
3
LogicalDOC
LogicalDOC
LogicalDOC helps organizations around the world gain complete control over document management. Focusing on business process automation and fast content retrieval, this premier document management system (DMS) allows teams to create, collaborate, and manage large volumes of documents and stores valuable company data in a centralized repository. System features include a drag-and-drop document upload, forms management, optical character recognition (OCR), duplicate detection, barcode recognition, event logging, document archiving, integrated document workflow, and so much more. Schedule a free, no obligation, one-on-one demo today. -
4
Interfacing Integrated Management System (IMS)
Interfacing Technologies Corporation
Interfacing provides governed document management within its Integrated Management System, connecting controlled documents to the processes, roles, regulations, risks and training they support. Capabilities include document creation, review, approval, publishing, version control, metadata, scheduled reviews, audit trails, archiving and controlled access. This helps organizations manage documents as part of the operating model rather than as isolated files in a separate repository.Starting Price: $10/month/user -
5
Odoo
Odoo
Odoo is a fully integrated, customizable, open-source software packed with hundreds of expertly designed business applications. Odoo’s intuitive database is able to meet a majority of business needs, such as: CRM, Sales, Project, Manufacturing, Inventory, and Accounting, just to name a few. Odoo is an all-in-one software solution designed to meet the needs of companies, regardless of their size (or budget). The unbeatable, seamless nature of Odoo helps businesses become more efficient by reducing redundant manual processes, which helps companies save countless hours of labor. Every module is interconnected to provide a fully-integrated experience from app to app, and users can automate many processes that would’ve otherwise required manual inputs into multiple applications. Odoo keeps all business functions in one place, allowing teams to collaborate with other departments from one unified platform in the most efficient way possible.Starting Price: $25.00/month/user -
6
PDF Studio
Apryse
PDF Studio is a powerful and affordable PDF editor that effortlessly caters to both simple and complex PDF tasks. From adding text, various annotations, watermarks, and digital signatures to filling out forms and converting MS Office to PDF, it covers all your needs. The PDF editor is perfect for companies and organizations looking to seamlessly automate their PDF editing and eliminate repetitive daily tasks with batch processing of multiple documents. Empower your team with perpetual PDF software at a fraction of the cost compared to competing subscription-based solutions like Adobe® Acrobat®. NEW: Qoppa PDF Studio 2023 released! The latest version, PDF Studio 2023, offers impressive enhancements, including support for Dropbox Team Spaces, improved enterprise deployments, expanded multi-document functions, a new highlighter marker tool, and optimization options for smaller document sizes. Available on Linux, Windows, macOS, and other major platforms.Starting Price: $99.00 -
7
SODA PDF
Avanquest
Soda PDF is the software solution that helps your business quickly achieve any document goal with ease. Edit, create, convert, merge, split, sign, or secure PDFs to your needs. Modify documents using the best PDF editor and PDF converter. Our easy-to-use PDF tools are made to streamline any document workflow with efficient results. With the fastest Microsoft Office to PDF converter on the market, our Batch tool helps you create or convert multiple PDFs at once, along with the ability to add page numbers, watermarks, Bates numbering & secure permissions to multiple files or folders in seconds. Keep a safe distance between people and paper by signing, managing & tracking electronic signatures remotely using our efficient E-Sign feature. Save time & avoid retyping with OCR Edit to quickly search, recognize & modify text contained within any scanned document or image file. Access Soda PDF’s entire suite of tools & services directly from your desktop, or from any device with a web browser. -
8
Docubee
Docubee
Docubee is an intelligent contract automation platform that allows you to quickly and painlessly generate, manage, share, and sign contracts. Featuring powerful conditional logic-based workflows, generative AI technology, and an easily adaptable interface, Docubee makes it easy to automate your most complex contracts and agreements. Gather information, generate and share documents, collect secure eSignatures, and audit progress all within one secure and easy-to-use platform. Spend less time manually processing contracts and more time focusing on the relationships that matter. Docubee streamlines contract management so you can scale your business efficiently and enhance the ROI of each contract.Starting Price: $9 per month -
9
Q.Shop
QDataHub
Q.Shop, formerly known as Quince Shop Floor Data Collector, is a manufacturing software solution that is specifically designed for those in the repair and overhaul industry. Repair and overhaul manufacturing can be labour intensive and complex. Q.Shop is a unified data collection system that brings together shop floor inspection plans, process manuals, work instructions, and machinery inputs in one place. Q.Shop platform facilitates traceability and simplifies collaboration among technicians, supervisors, and managers. Q.Shop manufacturing solution also offers a complete job and employee scheduler. It maximizes process efficiency, in regard to not only machine operation but also personnel placement. Operators are scheduled based on their shift hours, experiences, skill levels and amount of achieved certifications/ licenses. Q.Shop increases productivity by providing the most suitable schedule for your current workforce, machinery, inventory and sales volume. -
10
hyper Digital Asset Management Server
hyperCMS Content Management Solutions
The hyper Content & Digital Asset Management Server helps organizations to have full control over all their digital assets, to automate processes and cut costs. Access all your rich rich content directly by conveniently integrating it into the creative workflow of internal/external teams and programs like Adobe CS, MS Office, and OpenOffice. Ensure process control with collaborative approval. Share the content directly on Social Media Networks. Create customized Brand Portals to promote and meassure the success of various rich content.Starting Price: $21.00/mo (SaaS) $0 On-Premise -
11
Appenate
Appenate
Reduce Paper-Based Work With Our Drag-n-Drop App Builder. Create Data-Driven Apps That Empower Your Business. Mobile & Desktop. No Coding Required. A no-code platform for creating data-driven apps to replace paper forms across all industries. Use our versatile drag-n-drop software to schedule, dispatch, track & manage jobs. “Appenate allowed our company to go paperless in the field & gave us the ability to move towards other paperless operations. Within a month we had a department of 12 technicians & one dispatcher using Appenate daily” – Junetta, Commercial Service Department – Total Group Create quotes, checklists or reports & easily integrate with existing systems. Enforce accountability, cost-saving & efficiency via our dashboard overview. FREE trial offered to test GPS, barcode scanning, signature & drawing, media & attachment upload, formulas, push notifications, white label & offline capabilities. Create online forms and apps in under 5 minutes.Starting Price: $11.90/month/user -
12
Docsvault
Easy Data Access
Docsvault is a powerful and easy-to-use on-premise Document Management Software (DMS) designed to help organizations capture, centralize, manage, and secure their documents including emails, on desktop, mobile, and web-based platforms. With features like intelligent data capture, advanced search, secure file sharing, automated workflows, digital signatures, version control, web forms, audit trails, and two-factor authentication, Docsvault helps teams ensure information is safe, compliant, and always within reach. From law firms and government agencies to manufacturing, finance, and HR, Docsvault empowers users with compliance-ready tools, role-based access, and seamless collaboration. Whether it’s managing contracts, processing invoices, onboarding employees, organizing production files, or archival records, Docsvault makes complex document tasks into a simple, unified workflow - giving businesses peace of mind.Starting Price: $42/month/user -
13
Hexamail Flow
Hexamail
Hexamail Flow is a full email client, with calendaring, tasks and contacts. It operates with Office 365, Gmail, including modern authentication methods (OAUTH) works with Exchange on premises and all IMAP and POP3 servers. The GDPR data protection module offers email and office document redaction features including full PST file import, eml and msg file import, office document import and printing output or PDF generation of redacted content.Starting Price: Free -
14
Optix
Mindwrap
Optix flexible offerings include document management, workflow automation (business process management) and records management for multi-user organizations. With Optix, organizations are able to capture, store, route and secure content in virtually any format, while managing multiple revisions. With a footprint that spans the Fortune 500, federal, state, and local governments, and SMBs, Optix offers on-premises and hosted solutions that integrate with other business applications. Optix is the only complete document management system available for both Macintosh and Windows. Our drag-and-drop tools allow you to create beautiful, metadata-driven document management applications in minutes. With Optix, organizations have the power to magnify the value of one of their most critical assets, information. Optix lets organizations harness information in new ways to realize new efficiencies, reduce costs, streamline operations, meet regulatory demands, close new business, and exceed custoStarting Price: $360 -
15
Klyck
Klyck
Klyck is your go-to content solution for organizing, finding, and sharing information. Centralize your team's knowledge, provide quick and easy access to all your content. Customize pages tailored for every situation to save time, money and endless email threads. By bringing your content and knowledge together, Klyck helps you find what you need, when you need it. With analytics, gain a clear picture and improve understanding of content performance, customer engagement, and sales user activity for sales and marketing leaders with superior data-driven strategic solutions.Starting Price: $9/month/user -
16
SBS Ground Control
Sunday Business Systems
Complete document lifecycle management. Controls any electronic document including Microsoft office files: Word, Excel, PowerPoint PDF, AutoCAD, SolidWorks. Control document releases. New documents. Revisions to existing documents. Obsolete documents. Ensure approvals are documented. Capture electronic signatures. Email alerts to notify reviewers. Organize electronic documents. Organize by Type, Department, and Owner. Group related documents for quick reference. New releases reset training requirements. User login: define user passwords and privileges. Simple, effective reports. Measure the effectiveness of your document control system. Install on your local server or leverage our Cloud QMS solution. Manage Training Records. Define Job Descriptions / Roles and Responsibilities. Define Training requirements by position (standard training for each position) by employee (special training for each employee) for revision controlled documents.Starting Price: $499 one-time payment -
17
Foxit PDF Editor
Foxit Software
Foxit PDF Editor enables users to edit, create, review, collaborate on, share, secure, organize, export, OCR, and eSign PDFs across desktop, mobile, and web. Designed for business professionals, it delivers powerful yet intuitive workflows whether working in the office, at home, or on the go. With enterprise-grade functionality, integrations, and mass deployment capabilities at a cost-effective price, Foxit PDF Editor is a strong alternative to traditional PDF solutions. Available in two editions—PDF Editor and PDF Editor+—the platform supports everyone from individual knowledge workers to large organizations requiring advanced editing, collaboration, and security features. While most editing tools focus only on document creation and revision. Foxit Document Management System (DMS) is included within Foxit PDF Editor, to help store, organize, and manage documents throughout the entire editing lifecycle.Starting Price: $10.99 US per month -
18
Box
Box
Box helps growing businesses manage and get more value from their content on one secure AI-powered platform. Combining file sharing, document management, workflow automation, e-signature, and AI tools in one place, Box empowers teams to reduce tool sprawl and improve visibility across all their files. Organizations use Box for secure internal and external collaboration, knowledge management, contract lifecycle management, onboarding, controlled documents, and audit-ready archiving. For teams adopting AI, Box is designed to connect AI to business content with permissions, governance, and auditability in one file system. The platform also supports compliance and security needs with features such as access controls, retention, classification, and protections for regulated environments, including support for requirements such as HIPAA and FINRA.Starting Price: $5 per month -
19
eXo Platform
eXo Platform
eXo Platform is an open-source digital workplace solutions for growing teams and enterprises, featuring: ✅ Internal Communications ✅ Team Collaboration ✅ Knowledge Management ✅ Productivity and Employee Recognition use cases. eXo stands out by: 👍 its fluid and integrated employe experience, on desktop and mobile 👍 the platform’s ease of use 👍 innovative employee engagement features. eXo Platform is developed on open-source technology and supports open standards. The platform is extensible and interoperable, all services are exposed REST APIs. The platform also offers additional security capabilities, developed in collaboration with highly sensitive clients. With eXo Platform, companies can connect, engage and reward their employees, customers, and partners with its social, engagement and gamification capabilities.Starting Price: $3.00/user/month -
20
Qualityze EQMS Suite
Qualityze
Qualityze is a leading provider of cloud-based Quality Management System (QMS) and Enterprise Quality Management Software (EQMS) solutions built natively on the Salesforce platform. Designed to streamline quality processes, ensure regulatory compliance, and drive operational excellence, Qualityze empowers organizations to manage CAPA, audits, document control, training, change management, risk management, and supplier quality within a unified, scalable ecosystem. Focused exclusively on quality and compliance, Qualityze delivers purpose-built QMS and EQMS solutions without distractions from unrelated custom development. Our platform enables organizations across life sciences, manufacturing, and other regulated industries to simplify compliance with global standards while improving visibility, traceability, and accountability. Qualityze fosters a true culture of quality by making enterprise quality management intuitive, user-friendly, and collaborative.Starting Price: $30/User/Month -
21
PinPoint Document Management System
LSSP Corporation
PinPoint DMS allows you and your staff to access files and data from anywhere in the world. Running on all platforms including MAC and mobile devices, PinPoint includes built-in tools for Workflow Management, Records Management, Onboarding, Publishing, Versioning, and full Content Search. The system can also automatically file documents without any human intervention. For over 19 years, PinPoint DMS has been enhancing our features that our competitors are just beginning to add. Find out how our document management software can help your organization go completely paperless!Starting Price: Ranges from $1 to $20 a month per user -
22
ShareFile
Progress Software
Progress® ShareFile® is an AI-powered document collaboration platform designed to help businesses run client work from start to finish—securely, efficiently and with less friction. Built for organizations that handle sensitive information—such as accounting, legal and financial services—the ShareFile platform goes beyond traditional file transfer tools to support a more connected, end-to-end client experience. From document collection and collaboration to approvals, e-signatures and secure storage, ShareFile software unifies the key stages of client work in a single, secure platform. By unifying people, processes and data into a single platform, ShareFile software helps reduce tool sprawl, simplify workflows and enables teams to scale client work without increasing complexity. Benefits can include: faster turnaround times, improved client satisfaction and stronger business outcomes.Starting Price: $16.50 per month -
23
Square 9
Square 9
Square 9 is a type of Intelligent Document Processing (IDP) solution designed to help users efficiently manage and extract valuable data from various documents, forms, and external sources. By leveraging generative AI-powered capture technology, Square 9 transforms the often cumbersome task of data extraction into a streamlined process, allowing businesses to derive structure and meaning from their information. This innovative approach not only alleviates the frustrations associated with manual data handling but also empowers teams to concentrate on more strategic initiatives. Targeted primarily at organizations seeking to enhance their operational efficiency, Square 9 serves a diverse range of industries, including finance, healthcare, and manufacturing. Its applications are particularly beneficial in critical areas such as Accounts Payable, Order Processing, Customer and Vendor Onboarding, and Contracts Management.Starting Price: $50/month/user -
24
FileCenter
FileCenter
FileCenter is your fastest path to organized documents. It's easy to install, learn, and use. FileCenter DMS combines easy scanning and file organization with powerful PDF creation and editing. It also integrates with most Cloud services and the Windows programs you already use. FileCenter AUTOMATE converts documents into searchable PDFs with its powerful OCR and then automatically names and routes them. FileCenter RECEIPTS is the best way to manage your receipts, track your expenses, and create reports to ensure accurate reimbursements. FileCenter is perfect for offices of all sizes. It runs on your Windows PC and uses the Windows file system, NOT complex databases. Feature-for-feature, FileCenter delivers at a price the competition can't touch. Start your free trial today! Call 801-722-7098.Starting Price: $99.95 (one-time/user) -
25
Nextcloud
Nextcloud GmbH
Nextcloud puts your data at your fingertips, under your control. Nextcloud Hub is the leading open source, on-premises content collaboration platform with a strong focus on data protection. It is deployed by tens of thousands of organizations to stay in control of their sensitive content in compliance with privacy regulations like GDPR and HIPAA. Nextcloud presents a unified, comprehensive platform addressing collaboration needs through document sharing, real-time editing, video conferencing, calendaring, mail and other capabilities. This singular approach across mobile, web and desktop interfaces provides a superior user experience and increased productivity. It is designed with an open, modular architecture that enables organizations to optimize their content collaboration both within and outside their organization.Starting Price: 38 euro/user/year -
26
M-Files
M-Files
M-Files is a Context-First document management system that uses metadata-driven architecture, workflow automation, and AI to improve visibility, compliance, and efficiency. By organizing information based on what it is rather than where it resides, M-Files reduces manual handling, improves document reliability, and strengthens governance across industry-specific processes. M-Files is the only document management system native to Microsoft 365. This unified approach brings Microsoft collaboration, Copilot, and Purview governance directly to curated M-Files content, creating a secure, connected environment that protects Microsoft investments while improving productivity and policy-driven consistency.Starting Price: €65/seat -
27
Adaptive Compliance Engine (ACE)
PSC Software
ACE is a quality management software solution for companies of any size, in any stage, in any highly regulated industry. ACE is fully configurable allowing your company to adapt ACE to fit into your exact quality needs. Empower all levels of your organization with intuitive user interfaces, easily search for all your documents and records, and transform your data into actionable intelligence with advanced analytics all on a single platform. Our one-stop software includes: -Office 365 Integration -Inspection Management -Document Management -Risk Management -Product Lifecycle Management -Learning Management -Audit Management -Quality Events -Paperless Validation -Electronic Signatures (21 CFR Part 11 Compliant) -Endless Workflow Configurations -And so much more! ACE comes with everything you need, all included at one price. Every application is included, no more a la carte pricing. No more nickel and diming. One software, endless solutions. -
28
PairSoft
PairSoft
Streamline operations and elevate your team's efficiency with PairSoft. Our AP automation, procurement, and document management solutions eliminate manual processes, cut costs, and free your team to focus on strategic initiatives. Experience our state-of-the-art invoice-to-pay solution, now integrated with advanced AI technology for faster, smarter results. Our customers report a significant 70% reduction in approval times and annual savings of $62,000 in employee hours. At PairSoft, we aim to transform your business operations through automation. Explore the future of automation at pairsoft.com, where you can leverage cutting-edge features like invoice capture, OCR, and comprehensive AP automation to transform your workflow. Whether you are a small business or a large enterprise, our solutions are designed to scale with your needs, providing robust functionality and ease of use. Join the growing number of businesses that trust PairSoft. -
29
DocuWare
DocuWare
DocuWare is a trusted provider of cloud solutions for workflow automation, document management, and enterprise content management (ECM). The company’s reliable office automation solution delivers smart digital workflow and document control that improves workforce productivity and boosts business performance. DocuWare’s cloud services are recognized for automating, digitizing, and transforming key processes for over 930,000 users across the world.