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Audience

Child care businesses, Schools, childcare centers, preschools, playschools, early education centers, Montessori schools, youth organizations, gym childcare

About VirtuClock

Effortlessly manage your childcare with features such as a self-check-in kiosk, touchless check-in option, and time tracking systems. Boost billable hours by accurately recording pick-up times and delays.

Enjoy timesheet records, group announcements, individual and broadcast text/email messaging, parent signature acceptance on sign-in, and comprehensive billing and invoicing for childcare programs, among other features.

What sets VirtuClock apart from other childcare management software is exceptional customer service and app customization. Access all essential features without slowing down your busy day!

Start using VirtuClock childcare software today with our 14-day free trial. Make the switch and embrace a completely paperless approach!

Pricing

Starting Price:
$25 per month
Pricing Details:
Pricing based on the size of each center.
Free Trial:
Free Trial available.

Integrations

Ratings/Reviews - 11 User Reviews

Overall 5.0 / 5
ease 5.0 / 5
features 4.9 / 5
design 4.9 / 5
support 5.0 / 5

Company Information

VirtuTools
Founded: 2001
United States
virtuclock.com

Videos and Screen Captures

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Product Details

Platforms Supported
Cloud
Windows
Mac
Linux
iPhone
iPad
Android
Chromebook
Training
Documentation
Live Online
Webinars
In Person
Videos
Support
Phone Support
Online

VirtuClock Frequently Asked Questions

Q: What kinds of users and organization types does VirtuClock work with?
Q: What languages does VirtuClock support in their product?
Q: What kind of support options does VirtuClock offer?
Q: What other applications or services does VirtuClock integrate with?
Q: Does VirtuClock have a mobile app?
Q: What type of training does VirtuClock provide?
Q: Does VirtuClock offer a free trial?
Q: How much does VirtuClock cost?
Q: What pricing for support is available for VirtuClock?
Q: What pricing for training is available for VirtuClock?

VirtuClock Product Features

Child Care

Billing & Invoicing Supported
Calendar Management Supported
Check-in / Check-out Supported
Child Care Center Supported
Daily Reports Supported
Food Program Records Supported
For Preschools Supported
Home-Based Supported
Immunization Records Supported
Online Registration Supported
Parent / Child Records Supported
Payment Processing Supported
Text Messaging Supported
Employee Management Not Supported
Lesson Plan Management Not Supported
Mailing List Management Not Supported
Menu Planning Not Supported
Parent Portal Not Supported
Photo Gallery Not Supported
Volunteer Management Not Supported
Wait List Management Not Supported

Class Registration

Calendar Management Supported
Confirmation/Reminders Supported
Payment Processing Supported
Discount/Coupon Management Not Supported
Online Registration Not Supported
Onsite Registration Not Supported
Surveys & Feedback Not Supported
Wait List Management Not Supported

Classroom Management

Attendance Management Supported
For Classroom Supported
Report Cards Supported
Block Websites/Applications Not Supported
Built in LMS Not Supported
Collaboration Tools Not Supported
For Labs Not Supported
Internet Usage Monitoring Not Supported
Real-time Chat Not Supported
Remote Access/Control Not Supported
Support Audio/Images/Video Not Supported
Tests/Assessments Not Supported
Transcripts Not Supported
View Student Monitors Not Supported

School Management

K-12 Supported
Online Calendar Supported
Online Payments Supported
Preschool Supported
Reporting/Analytics Supported
School District Supported
Bookstore Management Not Supported
Cafeteria Management Not Supported
Curriculum Management Not Supported
Facility Management Not Supported
Financial Management Not Supported
Higher Education Not Supported
Housing Management Not Supported
Independent / Private Not Supported
Library Management Not Supported
Parent / Student Portal Not Supported
Special Education Not Supported
Vocational / Trade Schools Not Supported
  • Brett E.
    Auxiliary Programs Coordinator
    Used the software for: 2+ Years
    Frequency of Use: Daily
    User Role: User, Administrator, Deployment
    Company Size: 26 - 99
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "LOVE VIRTUCLOCK!"

    Posted 2024-07-01

    Pros: - Love the ease of checking in
    - Classroom or group tags
    - variable schedules
    - ability to text families if they are late picking up.

    Cons: A few errors occasionally but customer service has always been very helpful in resolving any issues that come up. There could be an adjustment to the report feature and how you can sort the reports list.

    Overall: I have used VirtuClock for our charter schools' after school program since it started years ago. I love this site and it has been a blessing for managing the after school check-ins and parent check out. It also helps me when billing to be able to pull reports! Great system! I would recommend it to everyone!

    Read More...
  • Gary D.
    Managing Director
    Used the software for: 2+ Years
    Frequency of Use: Weekly
    User Role: User
    Company Size: 100 - 499
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "Comprehensive Registration Software"

    Posted 2023-09-18

    Pros: I like the ease of adding events/classes. The communication capabilities with registrants. The ease of set up overall.

    Cons: Very user friendly, but would like some more exterior design to be more pleasing.

    Overall: Love it, the complete solution we will continue to use to help register 10,000s of kids each year.

    Read More...
  • Olivia B.
    Product promoter
    Used the software for: 1-2 Years
    Frequency of Use: Weekly
    User Role: User
    Company Size: 26 - 99
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "The Best Way to Control Your School Management Tasks"

    Posted 2023-09-17

    Pros: I can save so much time now that I have access to immunization records all in one location rather as having to physically look for paper documents.

    Cons: There are virtually no substantial drawbacks to using VirtuClock, in my opinion. My experience has been excellent, and any tiny problems I've had have been promptly fixed by their customer care staff.

    Overall: The platform is user-friendly, and the capabilities offered have greatly facilitated and improved the efficiency of managing registration, immunization records, daily reports, parent/child records, and payment processing.

    Read More...
  • Harley B.
    Meter reader
    Used the software for: 2+ Years
    Frequency of Use: Weekly
    User Role: User
    Company Size: 100 - 499
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "Simplify Your Child's Care Management with VirtuClock"

    Posted 2023-09-13

    Pros: VirtuClock's parent/child records feature is well-organized and easy to navigate, helping me keep track of important information.

    Cons: The platform can be overwhelming at first, with a lot of features to navigate.

    Overall: VirtuClock's parent/child records and payment processing features have been incredibly helpful in managing my child's care.

    Read More...
  • Jade N.
    Palliative care nurse
    Used the software for: 1-2 Years
    Frequency of Use: Weekly
    User Role: User
    Company Size: 100 - 499
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "VirtuClock has been a great software to my billing need"

    Posted 2023-09-13

    Pros: From the moment I signed up for their services, they provided me with a comprehensive overview of their billing process and what to expect going forward. Their billing system is easy to use and provides me with real-time updates on my billing status.

    Cons: In terms of accuracy, I have never had an issue with incorrect billing or discrepancies. VirtuClock has ensured that my bills are accurately processed and delivered on time without any delays. They also have excellent customer support staff who are always available to answer any questions I may have, providing me with timely and informative responses.

    Overall: Overall, my experience with VirtuClock has been exceptional, and I would wholeheartedly recommend their billing services to anyone looking for a reliable and efficient billing solution for their business.

    Read More...
  • Liam M.
    Health service manager
    Used the software for: 6-12 Months
    Frequency of Use: Daily
    User Role: User
    Company Size: 26 - 99
    Design
    Ease
    Features
    Pricing
    Support
    Probability You Would Recommend?
    1 2 3 4 5 6 7 8 9 10

    "A trustworthy and effective billing solution"

    Posted 2023-09-12

    Pros: A few months ago, I began using VirtuClock for my billing requirements, and I have to say that I have been really pleased with their services thus far. My invoicing and payment processes are simple for me to administer and keep track of thanks to their user-friendly platform. Signing up for their services was simple, and everything was set up immediately.

    Cons: I particularly value VirtuClock's billing services since they have always given me precise and on-time invoices. My bills have never had any anomalies or errors, and any inquiries I've had about the billing procedure have been swiftly answered by their customer care staff.

    Overall: All things considered, VirtuClock has been a fantastic answer to my billing demands. It has given me significant time savings while ensuring that everything is effective and efficient. To anyone searching for a dependable and stress-free billing solution, I wholeheartedly endorse their services.

    Read More...
  • Ruby K.
    Botanist
    Used the software for: 6-12 Months
    Frequency of Use: Weekly
    User Role: User
    Company Size: 26 - 99
    Design
    Ease
    Features
    Pricing