This official feed from the Google Workspace team provides essential information about new features and improvements for Google Workspace customers.
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We’re introducing a new per-event setting in Google Calendar that allows meeting organizers or their delegates to decide whether or not to receive RSVP emails and automatic responses, such as out-of-office messages and vacation responders.

By default, this new setting, called “Get an email when guests respond,” is checked - ensuring organizers receive email responses for RSVPs. If the box is unchecked:

  • Organizers will not receive RSVP emails from attendees using Google Calendar, but their RSVP status will still show up on the Calendar event.
  • Organizers will not receive RSVP emails from attendees using third-party calendar tools (e.g. Outlook) and their RSVP status will not show up on the Calendar event.
  • Organizers will not receive any email auto-replies (like out-of-office messages and vacation responders).

This feature is beneficial for organizers of large meetings, who don’t need to be informed about individual RSVP responses. Please note that for recurring events, this setting can only be applied to the full series.


Getting started

  • Admins: There is no admin control for this feature.
  • End users: By default, meeting organizers will get email responses for RSVPs. To stop receiving email responses, a meeting organizer must uncheck the box. Visit the Help Center to learn more.

Rollout pace

Availability

  • Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

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We are introducing improvements to Google Calendar that make it easier to join third-party video meetings, including Microsoft Teams, Zoom, and Cisco Webex, when collaborating across different calendar and email clients.

Specifically, users may notice:

  • A better join experience for external recipients (for outgoing invitations): When you send a Google Calendar invitation containing a third-party video conferencing link to external recipients who use clients like Microsoft Outlook or Apple Calendar, Google Calendar now automatically includes the conferencing URL in the event's Location field. Because many external clients render links in the Location field as prominent, clickable buttons or chips in event previews, your guests can join calls with a single click without opening the full invite description.
  • Structured "Join" button in Google Calendar (for incoming invitations): When you receive a calendar invite from an external system (such as Microsoft Outlook) containing third-party conferencing details in the event description or location, Google Calendar now automatically identifies and extracts the meeting URL, meeting ID, and passcode/PIN into structured video conferencing data. Instead of searching through text descriptions, you will see a prominent "Join video call" button directly on the event across Google Calendar on Web, Android, and iOS.


In hybrid work environments, teams frequently collaborate across different organizations, calendaring platforms, and video conferencing providers. Previously, joining third-party meetings from external invitations required manually copying and pasting URLs or passcodes from text descriptions, while external recipients didn't always see conferencing links prominently in their event previews.

These improvements remove friction from the scheduling and meeting-join experience. Whether you or your external collaborators use Microsoft Outlook, Apple Calendar, or Google Calendar, joining video calls is now seamless and effortless.

Getting started

  • Admins: There is no admin control for this feature.
  • End users: This feature will be available by default for all incoming and outgoing calendar invitations containing supported third-party conferencing links (Microsoft Teams, Zoom, and Webex). No additional action is needed.

Rollout pace

Availability

  • Available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts.

Resources

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Update (September 17 2026): We have updated the rollout pace for this feature. We previously anticipated rollout would complete by September 18. We now expect it to complete by September 30.

Update (August 28, 2026): We have updated the rollout pace for this feature. We initially anticipated rollout would complete by September 2. We now expect it to complete by September 18.

You can now protect your calendar from repeated calendar spam and unwanted invitations. When you block a user in Google Calendar, the current event is automatically removed and you no longer receive new calendar invitations from that person.

In addition, when you block an individual in Calendar, they’re added to your account-wide blocklist, and interactions across all supported Google products are blocked. Similarly, if the individual was blocked in another supported Google product, their Calendar invitations will now also be blocked.




This feature allows blocking invitations from users with a Google account. To block invitations from a non-Google Calendar user, use the Gmail blocking functionality. This will block all emails from them, including emails that create Calendar events.

Getting started

  • Admins: There is no admin control for this feature.
  • End users: Visit the Help Center to learn more.

Rollout pace

  • Rapid & Scheduled Release domains: Extended rollout (longer than to 15 days for feature visibility) starting on August 18, 2026. Expected completion by September 30, 2026.

Availability

  • Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources

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Google Calendar users have three options for how event invitations are added to their calendar: auto-add invitations from everyone, auto-add invitations from known senders only, or add invitations only after the user responds in email. To date, administrators can only choose the default value for new users in their organization.

With this release, we’re expanding Calendar settings in the Admin console to offer organizations more granular controls on invitations.  Administrators can now determine the invitation options available to end users, providing organizations more control over inbound event invitations from unknown senders and minimizing potential security risks from the content contained within them. While the existing capability only determined the default for new users, the new setting applies to new as well existing users.


Getting started

Rollout pace

Availability

  • Available to all Google Workspace customers

Resources

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To provide users with more control over their viewing experience, we’re updating information density options for the calendar grid. These updates allow users to customize how calendar events scale on their screens to accommodate various monitor sizes and personal preferences.

The available information density options now include:

  • Responsive to your screen: Your calendar dynamically scales and enlarges events to fill larger monitors, which makes events easier to read.
  • Comfortable: Your calendar keeps the standard layout with traditional spacing, regardless of your screen size.
  • Compact: Your calendar shows a denser view with tighter spacing, which allows you to see more events at once.

New options in Calendar information density to adjust for large monitors

Getting started

  • Admins: There is no admin control for this feature.
  • End users: Change your density settings from the Appearance settings menu in Calendar on the web. Visit the Help Center to learn more.

Rollout pace

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on July 29, 2026
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on August 10, 2026

Availability

  • Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources

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When viewing a guest list in Google Calendar on the web, you will now see a new icon next to leaders who have a calendar delegate assisting them with scheduling support. Hovering over the icon will display the person’s information, allowing you to easily initiate a chat with them directly.

This update helps users quickly identify and contact the appropriate scheduling support for a leader to streamline communication and event coordination.

This icon is visible in several calendar views:

  • Event details view
  • Full-screen creation
  • Side-by-side scheduling view


New icon surfacing the calendar delegate of a leader in the guest list in event details view


Although we use the name "delegate," it is actually independent of calendar sharing permissions and it is sourced by PeopleAPI. We are using the following relations from PeopleAPI: "Assistant", "Admin Assistant" or "Exec Assistant". Therefore, it will match the data shown in Google Contacts. See this documentation for using the Workspace Admin SDK API. 

If someone is supported by multiple assistants, then all will be displayed - there will be multiple icons shown next to the person, and each one will show one of their assistants details when you hover over it. 

Getting started

  • Admins: There is no admin control for this feature.
  • End users: There is no end-user setting for this feature. Simply hover over the icon next to the person’s name to see more information about their scheduling support.

Rollout pace

Availability

  • Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

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We're introducing a new calendar sharing permission level: “Make changes (see private events as free/busy)”. This allows you to grant someone edit access to your calendar while keeping the details of your private events entirely hidden. This is especially useful for leaders who assign delegates to help them manage their calendars.

Delegates assigned this restricted permission level will only be able to create, delete, and edit non-private events. Private events will appear to delegates as “busy” blocks on the calendar grid, and delegates will not be able to edit or reschedule them. In addition, private events won’t show up in any search results for delegates.

Changes to visibility for recurring events

We’re also introducing changes to the way visibility settings are applied to recurring events.

  • Users can no longer make changes to the visibility of a single event in a recurring series. Any changes to visibility will be applied to all events in the series.
  • Existing events in a recurring series will be updated to match the strictest visibility setting of any event in that series. In other words, if one event in the series is marked private but the others are not, all events in that series will be changed to private.

Getting started

  • Admins: There is no admin control for this feature.
  • End users: Users can grant delegates this new permission level in their Calendar settings. Visit the Help Center to learn more about sharing your calendar.

Rollout pace

Availability

  • Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources

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We’re introducing two enhancements to the Calendar API that make it easier for admins to programmatically manage secondary calendars within their organization: a transfer API and a filter for secondary calendars owned by your organization.

Transfer API

As previously announced, the new endpoint in the Google Calendar API that allows administrators to programmatically transfer the ownership of secondary calendars is now being rolled out. Its functionality mirrors the data transfer feature currently available in the Admin console by permitting transfers between users in the same organization without sending emails or requiring confirmation from the recipient. Beyond replicating the Admin console functionality, the API provides greater flexibility by allowing administrators to transfer specific, individual secondary calendars.

Organization filter

To help organizations prepare for the upcoming secondary calendar data lifecycle changes, where secondary calendars will follow the lifecycle of their owner, administrators can now programmatically monitor the ownership status of their users' secondary calendars.

A new filtering option will be available in the CalendarList:list API method that restricts results to return only secondary calendars owned by the organization. When combined with the users.list method of the Admin SDK API, administrators can retrieve a comprehensive list of organization-owned secondary calendars across their users' calendar lists. The dataOwner field can then be used to verify current ownership status and make any necessary adjustments.

Getting started

Rollout pace

Transfer API
Organization filter

Availability

  • Available to all Google Workspace customers

Resources

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Google Calendar is expanding its event coloring options, moving beyond the current limitation of 11 predefined colors for events. Going forward, users are offered an expanded color palette so they can personalize events and visually organize their calendar with ease, giving each user access to up to 200 custom colors for individual events via both the native web and mobile apps as well as the Calendar API. This fulfills a long-standing feature request from both business and personal users for more customizable options.

Users will be able to select from 24 default colors. On Calendar on the web (or via API), users can define additional colors by using a full RGB color picker.

UI showing how to select an event color in Calendar

Getting started

  • Admins: There is no admin control for this feature.
  • End users: This feature will be ON by default and can be customized by the user. Visit the Help Center to learn more.

Rollout pace

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on June 17, 2026
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on June 29, 2026

Availability

  • Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources

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Data loss prevention (DLP) for Google Calendar is now generally available to protect sensitive information shared within event details. Previously available in beta, this feature allows you to create and apply data protection rules that scan calendar event titles, descriptions, and locations for sensitive content, such as credit card numbers or national identification numbers.

Key functionalities include:

  • Choice of actions: Admins can choose to audit when an event is saved with sensitive content, warn users about sensitive content in their event, or block event creation or updates if a DLP policy is violated.
  • Event details: DLP rules scan free-text fields in the event, including the event’s title, description, and location fields.
  • Owner-based policies: Rules are applied based on the organizational unit (OU) of the owner (event organizer on primary calendars or calendar owner on secondary calendars), consistent with other Workspace DLP configurations.
  • User notifications: With DLP policies for Calendar, users receive immediate feedback when sensitive data is detected. On the web, users see a pop-up notification explaining the issue. Admins can also customize this message with more specific details. If a meeting update is blocked on Android, iOS, or via the Calendar API, the user will receive an automated email notification explaining the policy violation and why changes to the meeting invite were not successful.

Getting started

  • Admins: The feature will be OFF by default and can be enabled at the organizational unit (OU) or group level. Visit the Help Center to learn more about DLP for Calendar.
  • End users: There is no end user setting for this feature.
DLP settings in the admin console to configure policies for sensitive data, including actions and alerts when creating Calendar events
An end user is prompted with a message asking them to remove sensitive information

Rollout pace

Availability

  • Enterprise: Enterprise Standard and Plus
  • Education: Education Fundamentals, Standard, and Plus
  • Other Editions: Enterprise Essentials; Frontline Standard and Plus

Resources

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We recently announced a change to the ownership model of secondary calendars to improve data governance. As part of this, we emailed impacted customers to let them know that orphan secondary calendars would be deleted starting on April 27, 2026.

Since that announcement, we’ve received valuable feedback that to properly manage this new lifecycle, customers need better programmatic tools to handle secondary calendar data before it gets deleted.